EXECUTIVE ASSISTANT TO THE CEO

JOB PURPOSE

Provide coordination and project management of the day-to-day operations of the office of the President/CEO.

CORE CHARACTERISTICS

These principles guide and identify us as colleagues and representatives of Living Water:

  • Honor God

  • Develop People

  • Pursue Excellence

  • Be Good Stewards

KEY TASKS AND RESPONSIBILITIES

Day to Day:

  • Manage the scheduling and logistics for the CEO ensuring a smooth daily schedule (calendar management for internal and external events/meetings) ensuring the CEO is prepared in a timely and effective manner

  • Leverage the CEO’s time effectively through screening/prioritization of requests (email, phone calls, mail)

  • Book domestic and international travel arrangements and accommodations

  • Write, edit and manage correspondence where necessary and in close consultation with the CEO and on behalf of the CEO to set appointments, answer questions and relay information with staff, donors and Board members

  • Maintain a continuous grasp on the CEO’s workflow and delegate/manage the follow through as needed to accomplish organizational wide goals

  • Maintain the CEO’s filing system (soft and hard copies)

  • Assist the CEO in preparation of presentation materials for both internal and external meetings;

  • Steward high-level network and donor relationships

  • Organize and promote regular CEO communication stream to internal and external stakeholders

  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Senior Team/Operations Working Group Support:

  • Schedule, prepare and attend CEO and management meetings where necessary, providing administration support through note-taking and follow-up

  • Support management for staff celebrations and other organization wide efforts

Mission Advancement: Engagement & Generosity

  • Manage the CEO donor lists in database, pull queries, update records, conduct analysis and donor research as needed

  • Assist in planning fundraising events (as needed)

MINIMUM EDUCATION / EXPERIENCE

  • Bachelor’s Degree

  • 5+ years supporting a CEO

  • Exposure and/or experience working in cross cultural settings

  • Effective time management skills

  • Effective communication skills both written and verbal, able to make people feel comfortable

  • Able to critically think through issues and problem solve

  • Organized and detail oriented, able to structure large workloads

  • Able to work under pressure and manage stress in a healthy manner

  • Desire to work in a mission driven organization that undergoes growth and change

  • Strong interpersonal skills, ability to work on a team

  • Understands discretion/able to maintain confidentiality

  • Facilitating relationships and hospitality

  • Proficient in all Microsoft Office Products

Please apply online at: http://water.cc/jobs